Jan. 17: Hart District Governing Board Regular Meeting – SCVNEWS.com

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Hart District monumentThe next regular meeting of the Governing Board of the William S. Hart Union High School District is Wednesday, January 17 at the Administrative Center, 21380 Centre Pointe Parkway, Santa Clarita 91350.

A closed session starts at 5:45 p.m. and agenda items include negotiations with the Hart District Teachers Association and with the California School Employees Association and consideration of appointment of a new Director of Fiscal Services.

The closed session will be followed by the regular meeting at 7 p.m. Staff will present the chosen candidate for the position of Director of Fiscal Services and bargaining proposals for negotiations with the unions, among other agenda items.

The complete agenda follows:

A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
Action to be taken on Settlement Agreement No. 17/18-03SE.  Documentation is confidential and maintained in District files.
Conference with legal counsel.
Conference with legal counsel.
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
Negotiations with Hart District Teachers Association.
Negotiations with California School Employees Association.
Action to be taken on Student Expulsion Report No. 17/18-13.  Documentation is confidential and maintained in District files.
Ratification requested for Student Expulsion Report No. 17/18-14.  Documentation is confidential and maintained in District files.
Ratification requested for Student Expulsion Report No. 17/18-15.  Documentation is confidential and maintained in District files.
Consideration of appointment of Director of Fiscal Services.
Public employee performance evaluation.
Mike Kuhlman, Assistant Superintendent, Educational Services
Newly appointed Director of Special Programs and Staff Development Jan Daisher will give a presentation on Placerita Junior High School’s goals and unique programs.
Placerita JHS Presentation
Michael Vierra, Assistant Superintendent, Human Resources
Staff will present candidate for the position of Director of Fiscal Services.
Appropriate placement on the classified management salary schedule.
Approve candidate presented for the Director of Fiscal Services.
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak.  If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
Jan Daisher, Director of Special Programs and Staff Development
Staff will provide a brief update on progress toward achieving Local Control and Accountability Plan (LCAP) goals.
David N. LeBarron, Director of Curriculum and Assessment
An update will be shared regarding the work being done for the rollout of NGSS this school year for grades 7, 8, and 9.
Michael Vierra, Assistant Superintendent, Human Resources
Initial bargaining proposal from Hart District Teachers Association to William S. Hart Union High School District for the 2017/18 school year.
Government Code Section 3547 requires that the initial bargaining proposals of the District and its employee unions be presented in public session during a Board meeting and that they are thereafter public records.  Section 3547 also states that negotiations cannot begin on these proposals until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer.  As a result, the District will make the initial proposals available for public review at the District Administrative Center and on the District website, beginning January 18, 2018, until a public hearing is held.  A public hearing will be scheduled for the next regular Board meeting.
17-18 HDTA to District Sunshine Proposal
Michael Vierra, Assistant Superintendent, Human Resources
Initial bargaining proposal from William S. Hart Union High School District to Hart District Teachers Association for the 2017/18 school year.
Government Code Section 3547 requires that the initial bargaining proposals of the District and its employee unions be presented in public session during a Board meeting and that they are thereafter public records.  Section 3547 also states that negotiations cannot begin on these proposals until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer.  As a result, the District will make the initial proposals available for public review at the District Administrative Center and on the District website, beginning January 18, 2018, until a public hearing is held.  A public hearing will be scheduled for the next regular Board meeting.
17-18 District to HDTA Sunshine Proposal
Mike Kuhlman, Assistant Superintendent, Educational Services
Education Code 35186 requires all school districts in California to file a Williams Uniform Complaint Quarterly Summary with the Los Angeles County Office of Education and the local Governing Board.  No complaints were filed between October 1-December 31, 2017.
2017.18 Williams Complaints Form 2nd Quarter
Ralph Peschek, Chief Financial Officer
2016/17 Audit Report Presentation.
California Education Code Section 41020(h) requires the school district provide for an audit of the preceding fiscal year, and file the report with the County Superintendent of Schools, the California Department of Education, and the State Controller’s Office no later than December 15.  Further, Section 41020.3 requires the Governing Board review the annual audit at a public meeting prior to January 31 each year.

The District’s audit report has been filed with the appropriate state and local agencies, and is available to the public on the District’s website.

The audit was conducted by the accountancy firm of Vavrinek, Trine, Day & Co., LLP, and a representative from the firm will be available to present the report to the Governing Board at the meeting.

The audit report reflects no financial findings for the 2016/17 fiscal year.
Accept the audited financial statements for the fiscal year ending June 30, 2017.
William S. Hart Union HSD Audit Report 2017
William S. Hart Union HSD Communication Letter Re: Audit Report 2017
Ralph Peschek, Chief Financial Officer
Annual and Five-Year Reportable Fees Report on developer fees expended in the fiscal year 2016/17.
The District has received and expended developer fees, both statutory (Level 1) and/or alternative (Level 2) school facilities fees (“reportable fees”) during fiscal year 2016/17 for the construction and/or modernization of the District’s school facilities to accommodate students from new development.

Government Code Section 66006(b) requires the District make a report available within one hundred eighty (180) days after the last day of each fiscal year detailing certain information on the collection and expenditure of reportable fees.  The District made this report, “The William S. Hart Union High School District Annual and Five-Year Reportable Fees Report for Fiscal Year 2016/17, in Compliance with Government Code Sections 66006 and 66001,” available to the public on December 27, 2017.

The attached report contains the requisite information and proposed findings concerning reportable fees pursuant to Government Code Sections 66006 and 66001.  Further, the District has provided notice of the time and place for this meeting, where the report will be considered for adoption, by mail at least fifteen (15) days prior to the Governing Board meeting, to any interested party who filed a written notice request.  The meeting notice has also been posted in the District’s regular public notice posting locations.

See attached report.  Pursuant to California Government Code Section 66006(a), the District is required to and has deposited reportable fees into a separate capital facilities account (the District uses Fund 25 – Capital Facilities Fund).
Adopt Resolution No. 17/18-23 approving the Annual and Five-Year Reportable Fees Report for Fiscal Year 2016/17 in compliance with Government Code Sections 66006 and 66001.
2016/17 Annual and Five Year Attachment A
2016/17 Annual and Five Year Report
Resolution 17/18-23
Ralph Peschek, Chief Financial Officer
Designate District representatives to the Partners in Nutrition Cooperative (PINCO).
The District participates in the Partners in Nutrition Cooperative (PINCO), which provides advantages in receiving, storing, sharing, and distributing United States Department of Agriculture commodities.

Resolution No. 17/18-22 designates the Chief Financial Officer, Ralph Peschek, as voting representative and the Director of Food Service, Cynthia Rabinovitch, as alternate representative, to represent the District’s interests in matters of PINCO governance and policy.

Adopt Resolution No. 17/18-22 designating the Chief Financial Officer, Ralph Peschek, and the Director of Food Service, Cynthia Rabinovitch, as representatives to the Partners in Nutrition Cooperative (PINCO).
Res No 17/18-22DistrictRepresentativesToPartnersInNutritionCo-op.pdf
Michael Vierra, Assistant Superintendent, Human Resources
Consideration/Action Regarding Governing Board Findings on Claims for Back Pay in Los Angeles Superior Court Case No. BS157804.
John-Anthony Muraki, Director of Classified Personnel
A salary study was conducted for the position of Director of Maintenance & Operations and was brought before the Personnel Commission at its December 14, 2017 meeting.
A salary study was conducted for the position of Director of Maintenance & Operations and was brought before the Personnel Commission at its December 14, 2017 meeting.  The Personnel Commission approved the recommendation.  The Governing Board is requested to take action on maintaining or amending the salary placement.
Recommend the Board take action to maintain or amend the salary placement for the position of Director of Maintenance & Operations.
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves the items at one time.
Michael Vierra, Assistant Superintendent, Human Resources
Personnel Report No. 17/18-9 regarding certificated, non-certificated and classified employees, and certification of coaches.
Approve Personnel Report No. 17/18-9.
17/18-9 Personnel Report
Michael Vierra, Assistant Superintendent, Human Resources
Memorandum of Understanding between the William S. Hart Union High School District and the Hart District Teachers Association regarding Curriculum Development Specialists is presented for approval.
The District will create a new certificated position to provide support to teachers through new curriculum development and implementation.  The new positions will be titled Curriculum Development Specialist. There are currently two District teachers on special assignment (TOSA), one in math and one in science who will be reassigned  to Curriculum Development Specialist positions beginning January 1, 2018. This agreement will increase the contract days from 185 to 196 for the 2018-19 school year.
The Curriculum Development Specialists will have a .09 salary factor beginning January 2, 2018, and each subsequent year of the assignment, plus a daily rate of pay for eleven (11) extra professional days of required work beyond the number of days specified in Article VI – School Calendar of the Hart District Teachers Association Contract.
Approve the Memorandum of Understanding between the Hart District and the Hart District Teachers Association regarding Curriculum Development Specialist.
MOU HDTA curriculum development specialists
Michael Vierra, Assistant Superintendent, Human Resources
A Memorandum of Understanding (MOU) between the California School Employees Association (CSEA) and the Wm. S. Hart Union High School District regarding Assembly Bill 119 is presented for approval.  The District will provide CSEA with new hire contact information within thirty (30) days of the date of hire or by the first pay period of the month following the hire.
Approve the MOU between CSEA and the Wm. S. Hart Union High School District regarding Assembly Bill 119.
CSEA MOU Assembly Bill 119
Michael Vierra, Assistant Superintendent, Human Resources
Updated Memorandum of Understanding between Alliant International University and the Wm. S. Hart Union High School District is presented for approval.
Approve the MOU between Alliant International University and Wm. S. Hart Union High School District.
Alliant MOU update
Michael Vierra, Assistant Superintendent, Human Resources
A Memorandum of Understanding between Azusa Pacific University and the William S. Hart Union High School District regarding adapted physical education field work is presented for approval.
Approve the Memorandum of Understanding between Azusa Pacific University and the William S. Hart Union High School District.
MOU with Azusa Pacific University
Mike Kuhlman, Assistant Superintendent, Educational Services
Hart High, Saugus High, and West Ranch High Schools are requesting authorization for teachers to travel out-of-state to attend trainings and conferences.
Hart High School automotive teacher James Lane is requesting authorization to attend the Briggs and Stratton Educational Training Center-Beginner course in Menomone Falls, Wisconsin, July 17-19, 2018; Saugus High School activities director Jeremy Fannon, assistant principal Diane Hamburger, and Associated Student Body account technician Susan Warne are requesting authorization to attend the California Directors of Activities (CADA) conference in Reno, Nevada, February 28-March 3, 2018; and West Ranch High School science teacher Christine Hirst is requesting authorization to attend the Space Exploration Educators Conference in Houston, Texas, January 31-February 4, 2018.
James Lane’s lodging and registration expenses to attend the Briggs and Stratton Educational Training Center-Beginner course in Menomone Falls, Wisconsin, July 17-19, 2018, will be paid by Briggs and Stratton, and his transportation and incidental expenses will be paid from the Career Technical Education Incentive Grant (CTEIG); Jeremy Fannon, Diane Hamburger, and Susan Warne’s expenses to attend the California Directors of Activities (CADA) conference in Reno, Nevada, February 28-March 3, 2018, will be paid from Saugus High School’s ASB funds; Christine Hirst’s expenses to attend the Space Exploration Educators Conference in Houston, Texas, January 31-February 4, 2018, will be paid from the West Ranch Aerospace Engineering Grant.
Authorize James Lane to attend the Briggs and Stratton Educational Training Center-Beginner course in Menomone Falls, Wisconsin, July 17-19, 2018; authorize Jeremy Fannon, Diane Hamburger, and Susan Warne to attend the CADA conference in Reno, Nevada, February 28-March 3, 2018; and authorize Christine Hirst to attend the Space Exploration Educators Conference in Houston, Texas, January 31-February 4, 2018.
Vicki Engbrecht, Superintendent
Approve overnight/out-of-state student trip requests from Hart High School (Choir, Film Club, Boys Volleyball), Saugus High School (Choir), and Valencia High School (Medical Science Academy).
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  Trip requests signed by Hart High School Principal Collyn Nielsen, Saugus High School Principal Vince Ferry, and Valencia High School Principal John Costanzo are attached.
Approve trips:  HHS Choir, Anaheim, 2/15-16/18; HHS Film Club, Nashville, TN, 3/14-18/18; HHS Boys Volleyball, San Diego, 4/26-28/18; SHS Choir, Seattle, WA, 2/16-18/18; VHS Medical Science Academy, Anaheim, 4/4-8/18.
Trip Approvals for 1-17-18 Board Meeting
Kathy Hunter, Director of Student Services
Schools receiving Title I funds that are currently utilizing “Capturing Kids Hearts” to establish positive school climate would like to commission The Flippen Group to provide a two-day Process Champions training.
Capturing Kids Hearts is a model for student engagement currently implemented at Golden Valley High School, Bowman Continuation High School, Sequoia School, La Mesa Junior High School, Sierra Vista Junior High School, Arroyo Seco Junior High School, and Placerita Junior High School.

The next step in the implementation of the program is to receive training in “Process Champions”.

Title I Funds in the amount of $13,500 with an additional $400 per participant in excess of 30.
Approve the Training Confirmation Agreement between the William S. Hart Union High School District and The Flippen Group.
Training Confirmation Agreement
Kathy Hunter, Director of Student Services
Schools receiving Title I funds that are currently utilizing “Capturing Kids Hearts” to establish a positive school climate and increase student engagement would like to commission The Flippen Group to provide a two-day training for the staff and faculty who have not received training at this time.
Capturing Kids Hearts is a model for student engagement currently implemented at Golden Valley High School, Bowman Continuation High School, Sequoia School, La Mesa Junior High School, Sierra Vista Junior High School, Arroyo Seco Junior High School, and Placerita Junior High School.

For the program to work, full implementation is required.  The schools above will work with The Flippen Group to complete Capturing Kids Hearts training with the remaining staff and faculty.The training sessions will accommodate 50 participants.

Title I funds in the amount of $23,000
Approve the Training Confirmation Agreement between the William S. Hart Union High School District and The Flippen Group.
Training Confirmation Agreement with The Flippen Group
Dr. Mariane Doyle, Director of Career Technical Education
Amendment No. 2 to the Santa Clarita Valley Career Pathways Consortium Agreement with the Santa Clarita Valley Community College District is necessary to reflect the sub-award carryover of $633,907 not spent in Year 2 (7/1/16 – 6/30/17).
The new budget will reflect $633,907 carried over from 2016/17.
Approve Amendment No. 2 to the Santa Clarita Valley Career Pathways Consortium Agreement with the Santa Clarita Community College district for the period of July 1, 2017 – June 30, 2018.
SCV Career Pathways Amendment No 2
Mariane Doyle, Ph.D., Director of Career Technical Education
This memorandum of understanding sets forth the terms between the Colton-Redlands-Yucaipa Regional Occupational Program (CRY-ROP) and William S. Hart Union High School District for participation in the Career Technical Education (CTE) TEACH – Teacher and Counselor Externship Program.

The CTE TEACH program, administered by CRY-ROP, will coordinate action of statewide partners to continue to support the CTE TEACH curriculum by developing additional professional development modules to address the unique needs of CTE educators.  Quality content, quality instruction, quality choices, assessment and accountability will be the project priorities.  At least one administrator and one curriculum and design team participant must complete the designated 200 hours.  The project will include expanded elements of the electronic delivery system (CTE TEACH Professional Development modules), and implementing Teacher and Counselor Externships.

The term of the agreement shall be from November 1, 2017, through June 30, 2018.

As a participating agency for the CTE TEACH, CRY-ROP will pay the District for 200 hours at a rate of $50 per service hour, totaling $10,000.
Approve the memorandum of understanding between Colton-Redlands-Yucaipa Regional Occupational Program (CRY-ROP) and the William S. Hart Union High School District for participation in the Career Technical Education (CTE) TEACH Externship Program.
CTE TEACH
Ralph Peschek, Chief Financial Officer
It is necessary to update authorized signatures for the period of January 17, 2018, through December 31, 2018, as reflected in Amendment No. 1 to Resolution No. 17/18-17.
On December 13, 2017, in accordance with California Education Code Sections 42632 and 42633, the Governing Board adopted Resolution No. 17/18-17 authorizing the District’s Certification of Signatures for the period of December 13, 2017, through December 31, 2018.  This action allows the District to file a verified signature of each person authorized to sign notices of employment, contracts, and/or orders drawn on District funds.

Amendment No. 1 to Resolution No. 17/18-17 identifies the following changes to the authorized signers:

– Add Dr. Collyn Nielsen, Chief Administrative Officer, effective January 17, 2018;

– Add Ms. Brittany Kruczynski, Director of Fiscal Services, effective January 17, 2018.

Adopt Amendment No. 1 to Resolution No. 17/18-17 – Certification of Signatures to add Dr. Collyn Nielsen, effective January 17, 2018, and to add Ms. Brittany Kruczynski, effective January 17, 2018.
Amendment No. 1 to Resolution No. 17/18-17 Certification of Signatures
Leigh Hansen, Director of Purchasing and Warehouse
Staff requests authorization to dispose of specified equipment pursuant to California Education Code Sections 17545(b) and 17546(c).
Pursuant to California Education Code Section 17545(b), the value of the following equipment will be sold through public auction, and if not sold, disposed of as surplus/obsolete equipment pursuant to Education Code Section 17545 (b).

1. Dewalt radial arm saw (QTY 1, Saugus High School)

2. 10″ Arbor tilting saw (QTY 1, Saugus High School)

3. Drill press (QTY 1, Saugus High School)

4. Phase 3 planer (QTY 1, Saugus High School)

Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump.  All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

1. Overheads (QTY 10, Hart High School)

2. Cassette recorder/player (QTY 4, Hart High School)

3. CD player (QTY 1, Hart High School)

4. Slide projector (QTY 3, Hart High School)

5. Film strip projector (QTY 2, Hart High School)

6. VCR (QTY 7, Hart High School)

Authorize staff to dispose of specified equipment pursuant to California Education Code Sections 17545(b) and 17546(c).
Michael Otavka, Director of Facilities, Planning and Construction
Request approval of change order No. 2 from Stay Green, Inc., (HA17-03D) for Hart High School Infrastructure Project Phase 1.
Staff and the landscape architect determined that the main irrigation line being installed over an existing electrical duct bank in Hart High School’s Quad over winter break did not have adequate coverage and needed to be re-designed. The re-design includes running a three inch irrigation line within a six inch sleeve instead of a six inch irrigation line alone. Stay Green, Inc., is requesting a change order for the additional time and labor for this work which was not included in the bid documents.
$5,263 from Measure SA (Fund 21).
Approve change order No. 2 from Stay Green, Inc., for Hart High School Infrastructure Project Phase 1.
Change Order No.2
Michael Otavka, Director of Facilities, Planning and Construction
Request approval of fee amendment No. 2 for Division of the State Architect (DSA) Inspection Services from McCarthy Inspection Services, Inc., for the Placerita Junior High School New Classroom Addition Project.

It is the responsibility of the project inspector to perform tasks required of them by the DSA and the District such as performing periodic inspections of the work, advising the contractor of nonconforming work, keeping accurate records, and certifying that the completed work has been done in accordance with the DSA approved plans and specifications. DSA requires the District to employ a DSA inspector for the duration of the project.

The initial proposal was approved by the Governing Board on September 21, 2016. Amendment No. 1 was approved by the Governing Board on April 19, 2017. Fee amendment No. 2 is needed since the work is taking longer to complete and requires more inspection hours than initially planned.

$6,500 from Measure SA (Fund 21).
Approve fee amendment No. 2 from McCarthy Inspection Services, Inc.
Fee Amendment No.2
Michael Otavka, Director of Facilities, Planning and Construction

Proposal from Earth Resources, Inc., for Storm Water Pollution and Prevention Plan (SWPPP) and registration documents for the Sierra Vista Junior High School Classroom Addition Project.

The State Water Resources Control Board (SWRCB) requires that owners of all construction projects in California involving grading or other ground-disturbing activities greater than one acre in size prepare and maintain a SWPPP. Since the construction and laydown area for the Sierra Vista Junior High School Classroom Addition Project will exceed one acre, a permit must be obtained, and a SWPPP developed and maintained for the duration of the project. This proposal from Earth Resources, Inc., covers the development of the SWPPP and the application for the permit only. This initial work needs to be done and the application made prior to construction work starting on the site.
$ 4,950 plus reimbursable expenses from Measure SA (Fund 21).
Approve attached proposal from Earth Resources, Inc.,  for the Storm Water Pollution and Prevention Plan and permit registration documents for the Sierra Vista Junior High School Classroom Addition Project.
ERI Proposal
This Closed Session will be used as an extension of II. First Closed Session, if needed.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Published: January 12, 2018, 3:50 PM

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